General inquiries (internal and external, both by phone, e-mail and in person)
Collection and distribution of mail
Receipt of parcels, sending of mail/parcels
Access control (key card, office keys, reading room keys)
Information work (including information on screens and in the calendar)
Room bookings
Orders for the administration
Practical arrangements in connection with anniversaries, disputation, meetings and the like for the entire administration at BIO
Travel purchaser at BIO
Responsible for BIO's bank terminal

Nina Hølland

Areas of Responsibility

I provide administrative support and coordination at the Department of Biological Sciences (BIO) and serve as a point of contact for staff, management, students, and external collaborators.

My responsibilities include:

Executive support and administrative coordination
Personnel administration and HR-related matters
Holiday and leave administration
Onboarding and support for new employees
Coordination of visitors, guests, and international collaborations
Planning and coordination of meetings, seminars, and events
Internal communication and information management
Support for the department’s administrative processes and routines
Management of internal information channels and digital collaboration platforms
Coordination between the department management, employees, and central administrative units at the University of Bergen
Assistance with recruitment, appointments, and employee follow-up
Practical support for researchers, visitors, and collaborators
Development and improvement of work processes, information flow, and organizational practices
Administrative subject matter responsibility
Election support
NVA approval and registration
Guest account administration
Cleaning and facilities-related inquiries

Contact

Please feel free to get in touch if you have questions regarding administrative matters at the department or if you need assistance in finding the right contact person or service.

I am happy to help and will do my best to guide you to the appropriate support or resources.

Knut Olav Daasvatn

Main editor for the department's website and internal newsletter (BIO-nytt)
User support for publishing on www.uib.no
Management support tasks

Research administration

Contact us: forskning.bio@uib.no

Sjoukje Kuipers

Support and advice on research proposals to the Norwegian Research Council, EU and other national and international research programmes
Administrativ follow up of externally financed projects related to contracts, reporting and more
Management support in relation to research in areas such as reporting, hearings, evaluations
Tasks related to the follow-up of the department's research strategy in cooperation with the department management

Rannveig Nina Myklebust

Administrative coordinator for EMBRC Norway
Support and advice on research proposals focussed on innovation and commersialisation, and fish health.

Knut Olav Daasvatn (see above)

Application support and information for projects focussed on education (INTPART, Erasmus+ and more) as well as research proposals focussed on terrestrial ecology and molecular biology.

If you have questions or need legal advice about contracts, please send an e-mail to kontrakt.fa@uib.no.

Human Resources (HR)

The HR staff are formally affiliated with the Faculty of Science and Technology, and divide their office time between the Faculty Secretariat and the Department, and have tasks related both to the Faculty and the Department.

Magnus Skogstad

Case management and supervision related to staff recruitment
General HR case management

Finance

The finance staff are employed at the Faculty of Science and Technology and will have tasks for both the Faculty and the Department. The economists who have the most tasks at the department share office hours between the Faculty Secretariat and the Department.

The Faculty's finance section has used the UiBhjelp service portal as a system for receiving, distributing and answering questions and other inquiries from employees and students at the faculty. By reporting cases via this channel rather than e-mail to individuals, it is ensured that the inquiries will always be handled within a reasonable time, regardless of holidays and other absences with individuals.

The Faculty's financial tasks are divided between

Business economists with responsibility for invoice processing, reimbursement of travel expenses (travel invoice) and other expenses, variable salary (hourly wage, fee) and control of bookings
Project economists who provide support to project managers related to external projects in various phases: application, contract, operation and termination phase. This means, among other things. financial reporting, help with application budget and invoicing.
Controllers responsible for the department's total finances, budget, forecast and accounting follow-up.

Service centre for salary, travel and absence

Economists:

Henrik Tangen Karlsen, controller
Heidi Lappegård, project economist
Marlene Søvde Holmaas, project economist
Øystein Storevik, poject economist
Siri Elisabeth Eide, project economist
Nora Hjertaker, project economist (leave of absence)

HSE - Safety areas and delegates and HSE-coordinator

En An updated list of the departments (2.6.1-2.6.5) and university's safety areas and safety delegates can be found here.
HSE-coordinator: Ann Kristin Frøyset

HSE - Laboratory operations, security and chemicals

Ethanol requester / purchaser at BIO

Tone Ulvatn
Hilde Marie Kristiansen Stabell

Ethanol responsible persons at Bioblokken, TM55

Rita Karlsen
Ann Kristin Frøyset

Gas responsible person at BIO

Ann Kristin Frøyset
Substitute: Birte Töpper

BioVakten

Person in charge: Frank Midtøy

Radiation safety responsible

Birte Töpper

Coordinator for hazardous waste

TM53 A/B-block: Hilde Stabell
TM55 Bioblokken: Lindsey Moore and Erwan Lagadec

HSE - Laboratory animal management

Person in charge responsible for the department's appliance to the requirements given by the laboratory animal regulations are fulfilled:

Head of department Ståle Ellingsen

Person(ell) with special control responsibility:

Frank Midtøy
Heikki Savolainen
Sian Phillips
Lars Are Hamre
Arild Folkvord
Frank Nilsen

The animal welfare unit

Frank Nilsen (head)
Arild Folkvord (deputy)
Frank Midtøy
Heikki Savolainen
Sîan Phillips
Lars Are Hamre.

Laboratory animal facilities

Levendelaboratoriene: Manager Frank Midtøy
Levendeavdeling, TM53A: N.N.
Zebra fish lab, TM55: Room manager Sîan Kristin Phillips
Sea lice lab, TM55: Room manager Lars Are Hamre
Laboratory animal department, TM55: Room manager Heikki Savolainen
Marine biological field station, Espelandsveien 232: Room manager Knut Tomas Sørlie

HSE - Genetically modified organisms. GMO-contacts

Ann-Elise Olderbakk Jordal
Øyvind Halskau
Ruth-Anne Sandaa

HSE - Contact persons in relation to field work and research cruises

Field work contact: Linn Cecilie Krüger, Linn.Kruger@uib.no
Research cruise contact: Anne Gro Salvanes, anne.salvanes@uib.no

Travel coordinators at BIO

Fish health: Christiane Trösse
Environmental Biology and Aquaculture: Rita Karlsen og Cindy Pinto Pedrosa
Ecology and Evolution: Dagmar Egelkraut
Fisheries- and Marine Biology: Frank Midtøy og Heikki Savolainen
Microbiology: Hilde Stabell og Hilde Rief Armo
Molecular Biology: Linda Veka Hjørnevik
Students: Beate Ulrikke Rensvik, Jonathan Soule

HSE - user representatives for fire safety at BIO

TM53A/B

Elzbieta Petelenz, 55 58 46 12

Bioblokken

Rita Karlsen, 55 58 46 25

Fire instructions for user representatives

HSE - site managers for fire safety at BIO

TM53A (Biologen, block A)

1st floor Diep Ellertsen, animal facility / Tommy Strand, teaching area

2nd floor south Dorinde Kleinegris / administration Tone Stokka

3rd floor south Jonathan Soule / north Kenneth Meland

4th floor Linn Cecilie Krüger

TM53B (Biologen, block B)

1st floor Heikki Savolainen

2nd floor south Julie Skadal / north David Reese

3rd floor south Anders Frugård Opdal / north Fekadu Yadetie

4th North Hilde Marie Kristiansen Stabell

5th floor south Ruth-Anne Sandaa / north Anita-Elin Fedøy

TM55 (Bioblokken)

1st floor animal facility Heikki Savolainen

3rd floor south Elsa Denker / north Heidi Kongshaug / office wing Harald Sæbø Lunde

4th floor Grethe Aarbakke

5th floor Ann Kristin Frøyset / Sandra Ninzima

Fire instructions for site managers

Head Fire and Safety Engineer for UiB is Arild Shandiz Nessen, telefon 92 65 33 79

Last updated: 04.09.2026

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